Digitizing Legal Records

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Advanced Data Solutions is an industry leader in providing document imaging and records management services. Our operations team possess decades of conversion, records management and industry-specific experience.

We offer database and records management “best practices” as part of our standard services. Our consulting services are included as part of our engagements and are passed on to clients without charge. Our vast experience in records management enables us to quickly review client records and create user-friendly, efficient databases and indexing structures designed to save both time and money.

We work within the parameters of any existing records management system; or, in the absence of one, we offer our own records management software and solution at no additional charge.

Litigation Support & Case Management

In today’s resource driven, high-profile cases, the ability to search and quickly retrieve critical information can be worth thousands of dollars. Managing voluminous client files requires the experience, specialization and throughput of a tenured conversion firm such as Advanced Data Solutions. We operate three shifts of employees from our 12,000 square foot facility providing 24 hour services at no extra charge to our clients.

Share records with associates and support staff in multiple office locations. Access client records on-line, 24-7, from anywhere in the world. Smaller and specialized firms can now afford to offer their clients the same level of technologies as regional, national and international firms.

We provide a broad array of scanning, file conversion, and other document digitization services to litigation professionals routinely handling critical and time-sensitive records. Litigation records are easy to manage, utilizing the standard searchable PDF document format.

Conversion of Legal Paper Files
We offer affordable, high-speed, quality document scanning services from paper copy to digital format.

OCR and the Searchable PDF File
We perform optical character recognition (OCR) at resolutions to provide the highest accuracy results possible. The end results are searchable PDF files enabling legal professionals to perform critical research in a fraction of the time required in a hard copy manual environment.

Why spend countless hours reading and researching case and supporting file documentation when OCR technology can streamline efforts by 80%? TIME IS MONEY IS REPUTATION IS CLIENT SERVICE!

Bates Stamping and Coding
We can apply Bates stamping, watermarks and numbering to paper or electronic based files. In addition, we can code your documents by date, title, sender, recipient, bates range and other objective coding fields.

Streamline Litigation Management
Quickly search millions of documents to find critical case information. Efficiently manage massive volumes of information improving bottom line results.

Document Sharing
Give multiple litigation team members’ access to the same documents through web and server based records management applications. Securely share the same information with remote offices and support staff worldwide.

Additional Cost Savings
Eliminate needless copying, mailing, and courier charges. Never again spend labor dollars on lost or misplaced client files. Utilize expensive office space for revenue-producing and billable activities.

Disaster Recovery and Archival
Immediately reduce off-site and expensive records request charges through electronic storage. Over 12,000 legal documents can be stored on one CD-Rom media disc while 96,000 can be stored on a single DVD!

When it comes to litigation involving thousands of legal records, the value of electronic records management is clear. Advanced Data Solutions has a proven track record of converting millions of records adhering to strict client deliverables.